The importance of periodic checks In addition, regularly checking your registration systems to ensure that existing procedures and documentation in data sets meet the company`s reporting requirements is good business practice. Reporting requirements change as a business evolves and fundraising strategies evolve. Consider whether your development office is actively researching or accepting non-traditional, cashless gifts. In addition, where a certain turnover has been achieved at the development office or other staff members who have been involved in obtaining donors or obtaining and maintaining records, it is important to ensure that new staff are adequately trained to implement these procedures. Additional Resources Example of Gift Acceptance Policy (Word) Form 990 Calendar M: Noncash Contributions (IRS website) Contribution revenues (AICPA Store) Thanks, Karen, for raising awareness of gift charity agreements. Thank you, Kevin. Today`s theme, the development of charitable gift contracts, is of particular interest to anyone who works with non-profit companies, universities, hospitals or donors — people who want to create a legacy, not only in their succession plan for their own families, but also perhaps for the public. Several things we have seen recently in the media have led us to think about what is important, what we need to think about before advising our clients to make charitable donations that add up some kind of expectation. For example, if you have a client who wants to make a donation to a university to designate a building, a foundation that bears his surname, you have to ask yourself whether or not circumstances may change in the future, and that building, for example, cannot always be present. “A donation agreement [or gift] can be used to ensure that a donor`s promise can be abandoned, put the expectations of donors and donors, and avoid any misunderstanding.” –, Pennsylvania Land Trust Association Some other issues and points of Philanthropy Works that must be taken into account when developing your formal and written agreement : This is Kevin McCrindle, an ACTEC Fellow from Waterloo Iowa. Whether you represent a charity or donor, you must be prepared to negotiate and design an agreement to protect your client. To give us more information on this topic, you will hear today from an ACTEC Fellow, Karen Stockmal of Berwyn, Pennsylvania. Welcome, Karen., which was managed by the Pennsylvania Land Trust Association, has been very thorough in creating a useful donation manager from the perspective of a conservation organization.